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Users & roles

Invite your team into a shared EmailFlow AI account so you can build, send, and report together. The number of seats is set by your plan, and each member signs in with their own login.

Team seats by plan

Your subscription includes unlimited team members. Invite as many people as you need and assign them roles to control what they can access.

Inviting teammates

  1. Open the users section of your account settings.
  2. Invite a teammate by email.
  3. They accept and set up their own credentials.
  4. They now share your account's lists, templates, campaigns, and reports.
emailflow.ai/rui/account/users
The Users page in account settings: a Manage your team panel with an Add user button and a table of team members showing name, role, status, and created date
Team management — every member with their role and status, one Add user button to grow the team.

Why a shared account helps

Working in one account means your brand profile, assets, lists, and templates are shared by everyone — no duplicated work, no inconsistent branding. A designer can build an email, a marketer can set up the campaign, and a manager can review the reports, all in the same place.

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Give each person their own login rather than sharing one. Individual accounts keep activity clear and make it easy to add or remove access as your team changes.

Managing access

As your team evolves, add new members up to your plan's seat limit and remove people who no longer need access. Keeping your user list current is good hygiene — it ensures only the right people can send on behalf of your brand.

Frequently asked questions

How many people can I invite? Unlimited. Your $19/month subscription includes as many team members as you need.

Can I limit what teammates can do? Yes. Roles let you decide who can send campaigns, edit automations, or manage billing, so collaborators get exactly the access they need and nothing more.

What if someone leaves? Remove their access at any time. Their account is revoked immediately while the campaigns, automations, and contacts they created stay with your organization.

Why use roles instead of sharing one login? Individual accounts mean every action is attributable, access can be tuned per person, and you can revoke one teammate without disrupting everyone else — far safer than a shared password and essential as your team grows.